Specialist General Affairs (All genders welcome)
Join the movement and find new inspiration.
We have an exciting opportunity as:
Specialist General Affairs (All genders welcome)
at the Kia Europe Headquarters in Frankfurt/Main, Germany
To oversee the smooth and effective functioning of our workplace environment while optimizing facility resources.
1) COMPANY CARS
Be the responsible person for the management of the complete company car, leasing car and family car pool of Kia Europe employees. Manage the process from ordering, assigning to employees, coordinating usage and return.
Ordering and managing
Manage enquiries for company and pool cars as well as private lease cars from employees:
Responsible for car ordering (requesting price quotes, communicate this to employees and, placing orders to KDE upon confirmation from the employees)
Ordering fuel (Shell) cards, controlling fuel reports.
Managing of the traffic violation tickets.
Assigning car park places.
Arranging appointments at workshop/dealership (Pick-up/returns, damages/cost estimation, recall actions incl. updates, insurance issues, pool cars, tyre change where necessary, maintenance and optional accessories costs
Checks and information management
Generating monthly payroll data for the whole car fleet.
Inform leasing company about employees´ parental leave and other changes in employee status.
Confirmations of CC usage/green card, others
Driving license check (twice a year)
2) VIP VISIT MANAGEMENT
Scheduling - align with our global head office the schedule for the VIP visit: Airport protocols, local transfers, restaurant and hotel bookings.
Preparation - schedule, inform and coordinate all the staff needed during the visit to support the VIP with special focus on driver and optimal routes and venue checks.
Management - pre-checking of venues during the visit, constant monitoring of progress and communication with visitors and Kia EU support staff.
3) MOBILE PHONES
General administration of company mobile phones (controlling invoices, checking and store call detail records, order new devices, order new SIM-card, others)
Purchasing of parts, goods and materials regarding general affairs (e.g. stationary, beverages, coffee machines) arranging appointments for the pick up or file destruction containers, managing printers (ordering consumables + service appointments)
Check and sort out of invoices regarding GA related orders and materials, assigning payment approvals using of Finance booking system (SAP)
Bachelor degree with business management elements or international baccalaureate
At least 2-3 years experience in a customer facing role
Experience in organizing and coordinating small events and trips
Proven customer driven openness and flexibility
Team player with excellent communication skills, solution-oriented and able to consolidate varied customer requests into structured plans with strong prioritization skills according to urgency and importance of requests.
Proven capability with Microsoft Office (especially Excel, Word and PowerPoint)
Basic knowledge of administration software such as SAP
Ability to communicate fluently in both German & English
Who are we?
Kia is a global mobility brand with a vision to create sustainable mobility solutions for consumers, communities, and societies around the world. Founded in 1944, Kia has been building motorcycles, cars and trucks for more than 75 years.
Kia is now spearheading the popularization of electrified and battery electric vehicles, developing a growing range of mobility services while encouraging millions of people to explore the best ways of getting around. Our brand slogan – ‘Movement that inspires’ – reflects our commitment to inspire consumers through our products and services.
Kia Europe is the European sales and manufacturing arm of Kia Corporation. From our headquarters in Frankfurt, Germany, we lead 39 markets across Europe and the Caucasus, employing more than 5,500 persons, including about 3,500 blue collar workers in our state of the art car plant in Zilina, Slovakia.
Our headquarter is home to 37 different nationalities and this diversity is truly inspiring! This means that every day at Kia is an opportunity to learn something new and to grow personally and professionally. The mix of ambitious and dynamic employees from all over the world is the fuel to our success. Do you have what it takes to join our team? We are looking forward to getting to know you!
You will enjoy working with us if you like these things:
A pulsating international environment. Our workforce is composed of people from 37 nations
Playing an active and important part in the development of Kia in Europe.
Developing new frameworks and solutions
Demanding challenges to which you can creatively contribute
A competitive compensation package; private leasing offer; systematic off and on-the-job training, free staff restaurant, support as concerns Health Management and more
If you’re interested to become part of our Kia team, please apply via our online portal. We are looking forward to getting to know you.